City of Belleville Looking for HR Assistant/Training Coordinator at Belleville, ON Full Time

Description

HR ASSISTANT/TRAINING COORDINATOR (12-18 Month Contract)

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Over 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theatre venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca.

PURPOSE AND SCOPE

We are looking for a highly motivated and initiative-taking individual who loves change-management environments to join our Human Resources Department in the position of HR Assistant/Training Coordinator.

This position is responsible for providing human resources administrative support for the day-to-day operations of the Human Resources Department primarily in the areas of recruitment & selection, and employee & labour relations. The role will provide secondary support to the areas of compensation & benefits and to organizational wellness, health and safety, with administrative support to the Director of Human Resources or designate as well.

*This vacancy is to cover a 12-18 month parental leave*

KEY ACCOUNTABILITIES AND RESPONSIBILITIES:

Administrative/Technical Support

• Performs administrative, technical and clerical duties in a highly confidential environment
• Provides reception/telephone support to Human Resources by screening incoming telephone calls, receiving Department visitors, answering inquiries from the public and staff or directing inquiries to appropriate individuals within the department.
• Creates, maintains and updates human resources files and application for employment files.
• Opens, sorts, distributes and files incoming correspondence, including private and confidential material.
• Records and monitors status of temporary employment information.
• Conducts, analyzes survey data and completes surveys for various external associations.
• Conducts Policy research to assist with Policy development and revisions
• Handles confidential and labour relations correspondence.
• Prepare and maintain files and tracking system for grievances.
• Responsible for processing cheque vouchers and purchase orders.
• Responsible for maintaining an adequate inventory level of office supplies by monitoring supply inventory, identifying supply needs and ordering.
• Assists with recruiting administrative activities as required.

Training

• Coordinates training programs by advertising internally, arranging rooms, booking candidates, monitoring training invoices and liaising with trainers.
• Assist the Department with coordination of training programs (i.e. training packages, room bookings, refreshments, attendance records, etc.)

HRIS

• Initiates performance appraisal forms for completion and monitors return from appropriate department.
• Produce HRIS reports as required.
• Enters new hires into various HR systems.

Employee Awards Program

• Manages the employees’ awards program and retirements by ordering, picking up and distributing the gifts and retirement gifts.

Other:

• Provides secondary support to other HR functional areas and the Human Resources Assistant, as required
• Provides administrative support to the Director of Human Resources, as required

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

EDUCATION/SPECIALIZED TRAINING/SKILLS:

• Two year accredited college diploma in business administration or human resources management. University Degree is preferred.
• Extensive knowledge Microsoft programs including Word, Excel, Powerpoint and Outlook.
• Prior experience working in Financial, HRIS, and ATS systems, such as Vadim/ iCity, InfoHR, Parklane, RecruitRight etc.
• Excellent organizational, time management, communication and interpersonal skills.
• Excellent customer service skills.
• Valid Class G Driver’s license and access to a vehicle preferred.

WORK EXPERIENCE:

• Two (2) years administrative experience, preferably in a municipal government setting.
• Previous experience in a human resources role would be considered an asset.
• Experience dealing with private and confidential information.

WHAT’S IN IT FOR YOU:

• 4% vacation pay in lieu of benefits, due to the temporary nature of the role
• Eligible for OMERS pension plan enrollment, with employer-matched contributions
• Opportunity to join a fast paced, progressive, change management environment with opportunities for exciting project involvement
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer

Position Type: Temporary Full-Time, 12-18 Month Contract

Closing Date: February 22nd, 2023 at 4:30 p.m.
Department: Human Resources

File Number: SV23-07

Employee Group: Management and Administrative Group

Work Location: Primarily in-office, with remote work permitted on an exceptional basis

2022 Salary Rate: $58,387 – $69,509(subject to formal job evaluation)

How to Apply:

careers.belleville.ca

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months, proof of full vaccination against COVID-19, and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.