At CMBC, one of BC’s Top Employers, we’re committed to providing an innovative, healthy, and engaging workforce. This is reflected in our workforce of over 5,500 employees performing over 400 unique jobs, who are committed and empowered to deliver service that attracts nearly 1.1 million passengers daily and connects people, businesses, and communities in the Metro Vancouver region.
We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as a point of pride.
Responsibilities
PRIMARY PURPOSE
Provides confidential clerical and administrative support at the executive level for various departments within Operations at Coast Mountain Bus Company (CMBC). Coordinates confidential information and documentation flowing to and from the office of the Vice President (VP), ensuring accurate and timely delivery of administrative services, and keeps the VP apprised of issues and activities. Interacts with all levels of the organization and external stakeholders to convey information and promotes positive and respectful relationships.
Key Accountabilities
Provides confidential administrative support to the VP by preparing a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets and reports from internal and external sources.
Receives incoming requests for appointments with the VP from various senior staff, elected officials and the public, and schedules meetings and resolves scheduling conflicts; responds to routine requests, referring to applicable subsidiary, division; attends to enquiries from within CMBC, TransLink and other subsidiaries as well as outside agencies or representatives.
Coordinates travel arrangements, functions and higher profile events; assists with overall program planning, meeting room layout, and catering; develops agenda and attends sessions to record key content and action items; retrieves, compiles and distributes reference material for meetings.
Identifies and resolves issues or concerns of a confidential and sensitive nature; provides administrative support to other projects, programs and related departments as required.
Manages the budget for the VP, including: developing and preparing the annual budget and allocating resources to cost centres, and monitoring and approving expenditures and reconciling actual expenditures to statements provided by Finance.
Assesses and provides recommendations regarding vendors/suppliers of administrative services and products.
Participates in projects pertaining to improvement and implementation of new administrative procedures, office equipment, systems and technologies.
Qualifications
EDUCATION AND EXPERIENCE
The competencies for this position would be acquired through successful completion of a Diploma in Business Administration or other relevant area of study. Plus three (3) years prior administrative experience in a client service-oriented environment, requiring a high degree of confidentiality.
Other Requirements
Strong interpersonal skills including tact, diplomacy, and confidentiality
Strong verbal and written communication skills
Strong organizational skills to coordinate multiple tasks and projects
Strong numeracy skills and experience in applying basic accounting functions
Proficiency on all office software, including word processing, spreadsheet, and presentation software and web-based HRIS systems
Familiarity with CMBC’s corporate structure and political environment
Familiarity with accounting principles to assist in expense monitoring, budgeting and reporting
Other Information
Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.
Work Schedule
37.5 hours per week.
Work Designation
Hybrid
This position offers the flexibility of working both on-site and remotely within B.C.
Rate of Pay
Salary $59,965 – $74,957 per annum (Actual salary offered will be commensurate with education, experience and internal parity).
The Total Compensation Package includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan. Focus on your development through tuition reimbursement, training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities. Speak to us to know more about what we offer.
How To Apply
Please click the ‘Apply’ button at the top right corner or go to https://www.translink.ca/About-Us/Careers.aspx to apply for this position and view instructions on the process.
INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.
Posting Date: April 10, 2024
Closing Date: May 3, 2024
Please note that only those short listed will be contacted.
Having trouble applying? Please view the System Requirements & FAQ’s by going to http://www.translink.ca/careers.
Equal Employment Opportunity
Coast Mountain Bus Company is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink’s commitment to equity, diversity and inclusion.
Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us at [email protected]
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