Desa Contracting Looking for Administrative Assistant at Markham, ON Full Time

The Administrator assistant is responsible for handling the administrative functions with all projects and programs, working closely with Project Managers, Project Coordinators and Construction Supervisors.

Key Responsibilities:

• Preparation and organization of files ensuring Project Managers, Project Coordinators and Construction Supervisors and team members have all required documentation prior to job commencement and ensures files are complete and accurate upon job completion
• Prepare and organize all job files as directed by the Project Manager including scope of work (contract and extras), production sheets and complete billing information
• Invoicing
• Estimating/quotes
• Assist in the coordination of all production requirements including work force, materials, supplies, equipment and tools for Project Manager when required
• Maintain cooperative working relationships with all company employees, existing and potential customers, subcontractors, owners, suppliers etc.
• Ensure work authorization, completion certificates and all other required documents are obtained from Project Manager and uploaded into applicable programs
• Liaise between Project Manager, Project Coordinators and Client(s)
• Call and coordinate subtrades
• Create work orders/purchase orders, change orders, reports, etc.
• Enter notes into the company filing system
• Calendar Management
• Communicate with executive, administrative and team personnel to gather or convey relevant information
• Schedule meetings, which may involve corporate executives and/or major customer personnel, which require arranging and preparing materials, reports and all other pertinent data. May be requested to attend meetings to transcribe minutes or records
• Communicating with insurance companies
• Assist management with other duties as assigned

Required Knowledge and Experience:

• office administration experience
• Excellent verbal and written communication skills
• Detail-oriented
• Strong customer service skills
• Strong administration, record keeping and data entry skills
• Effective time management skills

Part time Monday – Friday between 12pm – 5pm

Job Type: Full-time

Salary: $15.50-$17.00 per hour

Benefits:

• Dental care
• Life insurance
• Vision care

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Markham, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: One location

Expected start date: 2023-01-09