Joanne Gore Communications Looking for Administrative Assistant at Canada Full Time

Join our dynamic team at Joanne Gore Communications as an Agency Admin!

This part-time role is ideal for seasoned administrators with at least five years of experience in corporate marketing or marketing agencies, and who can navigate the world of business without handholding. We’re looking for someone who thrives on organization, is detail-oriented, and is as confident managing spreadsheets and databases, as they are calendars and communications.

If you have a knack for identifying and escalating issues as they arise, you’re open to learning new technologies, and curious about AI, we would love to hear from you. In this remote position, you’ll be supporting JGC and our clients, coordinating calendars, attending meetings, updating databases, and even creating monthly client reports.

This is a great opportunity to be part of a passionate, full-service agency that prides itself on helping B2B companies stretch their marketing dollars, pinpoint the quickest time to money, and engage a new generation of business – with programs that drive awareness, engagement, and growth. 

Ideal if you:

·       Come from the corporate marketing or agency world

·       Love organizing things

·       Want to work from home

·       Are a stickler for details

·       Are great at what you do

·       Have a passion for helping people

·       Can think on your feet

·       Know when to escalate

·       Excel at spreadsheets and data

·       Curious about AI

·       Aren’t afraid of learning new technology

·       “Get” marketing

Key Responsibilities

·      Triage inboxes (Outlook, LinkedIn, Teams, Slack, BaseCamp)

·      Co-ordinate JGC & client calendars

·      Update CRM/Database (we use LACRM)  

·      Client follow-up

·      Prepare call agendas and call summaries

·      Update and report on project/task schedules, resource requirements/gaps

·      AdHoc stuff that comes up – we’re a full-service agency after all

Qualifications

·       No handholding required – you are an AWESOME admin and love what you do.

·       Min 5 years experience as an admin. assistant and or dept. co-ordinator in either corporate marketing or marketing agency

·       Fluent in English – verbal and written

·       Fluent in Microsoft Office suite

·       Intermediate Canva experience

·       Intermediate CRM/Campaign Management platforms like: Hubspot, ConstantContact, MailChimp, LACRM, MindFire, DirectMail 2.0

·       Basic understanding of recording platforms, like: Riverstream; StreamYard, etc.

·       Basic understanding of Communications platforms, like: Zoom, Teams

·       Basic understanding of social media scheduling platforms, like: Loomly

·       Nice to have: Print industry knowledge

·       Nice to have: Active LinkedIn profile

·       Nice to have: Background or education in journalism, copywriting, and/or marketing