L.V. Control Looking for Administration/Reception Clerk at Winnipeg, MB Full Time

What is LV Control?

L.V. Control is the Canadian leader in the design and manufacture of custom control and automation systems for agricultural applications. LV Control’s equipment is class leading in grain handling, feed management and fertilizer blending facilities. We are seeking qualified, passionate individuals who love contributing in a customer-oriented and team focused environment where free thinking and creative problem solving are combined with leading edge technology to continually enhance our control and automation solutions. Our company culture embraces positive attitudes, independent and team-based work, end to end project involvement and a casual, flexible but professional work environment.

The Opportunity

LVC is looking to add to our growing team and the Administration/Reception Clerk (AC) is a key member of the administrative group. Reporting directly to the CFO, the AC will be responsible for accounts payable and receivable, office and clerical duties, and managing support call flow.

The AC is often the first point of contact at our company and we are looking for someone who has strong communication, customer service, and organization skills.

Duties:

Accounts Payable:

• Match AP invoices and credits with receiving/shipping documents.
• Process AP invoices and credits in ERP system.
• Perform weekly cheque runs.
• File AP invoices.
• Ad hoc reports and duties.

Accounts Receivable:

• Process AR invoices and credits in ERP system.
• Process AR invoices for support calls.
• Process credit card payments.
• Send invoices and credits by email to customers.
• File AR invoices.
• Follow up on outstanding AR items.
• Provide notes on outstanding AR items.
• Ad hoc reports and duties.

Support Call Administration:

• Receive and direct customer support inquiries to support technicians.
• Review, maintain and invoice support incidents.

Office and Clerical Duties:

• Act as primary reception for walk-in and phone inquiries.
• Assist with travel arrangements for commissioning and business trips.
• Assist with planning promotional and internal events and activities.
• Manage office supplies and reorder when necessary.
• Create and maintain project binders and folders.
• Additional duties as assigned.

Education & Experience:

Completion of high school, college and/or technical training in accounting, finance, or bookkeeping. Previous experience in a general office and administrative environment, and in a customer service role is an asset.

Skills and Knowledge:

• Knowledge of computer systems, including Microsoft Office, and experience working with enterprise resource planning (ERP) software.
• Ability to prioritize work to meet critical objectives and deadlines.
• Strong interpersonal and communication skills.
• Ability to work as part of a team as well as independently.
• Effective time management and organizational skills.
• Excellent oral and written communication.