RGC Coffee Inc. Looking for Accounts Payable Assistant at Montreal, Quebec, Canada Full Time

We are seeking a dynamic and detail-oriented Accounts Payable Assistant to join our finance team at RGC Coffee, a leading coffee service provider located in Westmount, Quebec, Canada.

Key Responsibilities:

Service Providers:

• Check each Service Provider (SP) supplier’s outlook folder to save invoices on the server.
• Enter SP invoices into EXIMWARE.
• Combine SP invoices with Statements of Account (SOA) and submit for approval.
• Communicate with SP suppliers to resolve any invoice disputes.
• Download approved SP invoices from Exim to Sage.
• Download Aging reports from Sage and combine with SP invoices.
• Request the most updated SOA from relevant stakeholders.

Other Payables (Coffee and Admin):

• Assist the Accounts Payable Manager with invoice entry and postings.

Month-End Responsibilities:

• Perform cutoff procedures to add back or deduct inventory for the month-end inventory file.

Bank Reporting:

• Download all Accounts Payable (AP) invoices.
• Print AP listings, both summary and detailed, for INC and USA.
• Update AP listings.

Monthly Reconciliations:

• Conduct bank reconciliations for 6 bank accounts, ensuring all AP payments are accurately posted.

Credit Cards Management:

• Set up credit card information on Excel.
• Request and match receipts.
• Code monthly transactions.

Sales Taxes Reporting:

• Ensure accurate and timely monthly reporting for Goods and Services Tax (GST) and Quebec Sales Tax (QST).

Skills and Qualifications:

• Systems: Proficient in Sage and SAP B1.
• Experience: Minimum of 4 years in a similar role.
• Language: Fluent in English.
• Advanced Excel skills.