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Robert Half’s client is looking for an Officer Service Clerk to join a boutique, dynamic law firm.
Job Summary:
Responsible for expediting work orders requested by firm members in a timely and efficient manner. The office services clerk must be capable of working independently and collaboratively, exercising initiative and judgment and have the ability to prioritize the assignments and duties of the position. Intermediate computer skills, ability to use general office equipment including photocopiers, fax machines, postage meters and any other office equipment as necessary are required. This position involves a high level of physical activity.
Primary Activities:
Information Technology:
Support for all printer configurations and printing issues, including minor hardware repairs (rollers, trays);
o Assist the Admin Department with administrative support;
o Opening and Closing of internal files.
Photocopying:
– Maintenance and operation of Xerox/Canon copiers and binding equipment; and
– Photocopy assignments.
– Onboarding of new staff
Faxing and Mail:
o Maintenance of fax equipment.
o Maintenance of Pitney Bowes Digital Mailing System.
o Mail Processing:
o Process, weigh and post outgoing mail according to instructions.
o Arrange for special delivery and registered mail; and
• Office Supplies and Kitchen Supplies:
– Purchase and maintain inventory of necessary office and kitchen supplies.
o Order office supplies from catalogues and online and ensure competitive pricing on supplies.
o Restock supplies upon delivery.
o Review requisition orders for accuracy and verify that materials, equipment, and stock are not available from current inventories.
o Obtain price quotations and prepare purchase orders.
o Contact suppliers to resolve shortages, missed deliveries and other problems; and
o Prepare and maintain purchasing files, reports, and price lists.
• Premises:
o Moving of boxes and furniture when required; and
o Monitoring temperature on all floors.
o Maintenance and quality checks of premises.
Meeting Rooms – Set up and clean up after meetings.
• Assist Accounting Department with data entry and daily banking activities.
• Reception relief duties.
• Perform miscellaneous errands; and
• Perform all other assigned duties.
Knowledge, Skills, and Attributes:
• A high school diploma is required for the position.
• Strong organizational and multitasking skills are required.
• Effectively works in a team environment or independently, as the situation requires.
• Excellent customer service skills (oral and written communication);
• Demonstrate discretion and effectively manages confidential information.
• Demonstrate sound work ethics.
• Respectful, honest, and trustworthy.
• Demonstrate initiative and diligence.
• Ability to work overtime from time-to-time;
• Ability to work well under pressure; and
• Knowledge of and complies with all CSMC policies and procedures.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
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