As a company founded and run by an artist, it’s our mission to provide talented artists with the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.
Job Description
The HR Department Coordinator supports the Department Managers in the administrative management of day-to-day HR activities. They maintain employee files in the systems and provide administration related to the movement of personnel. They answer questions from employees and managers and prepare various letters, contracts, reports, emails, etc.
Main responsibilities:
Administratively manage employee files: prepare letters, contracts and addendums, follow up on signatures, file documents, note any special situations, make changes and updates in systems, etc.
Coordinate and administer personnel movements e.g.: promotions, transfers, terminations, leaves of absence, etc.;
Provide administrative support to the HR team; track start dates, probation periods, end dates or other important dates, schedule and coordinate meetings, send out mailings, ensure follow-ups, take notes during meetings, produce, update and analyze various reports, conduct research, etc.;
Prepare and send a weekly report on upcoming arrivals and departures. Ensure the mailing list is kept up to date;
Ensure that all changes within the supported teams are well documented in the HR system to ensure good communication with payroll. Review the data of their supported teams periodically to ensure the quality of information in the HR systems;
Collaborate and support Department Managers in the deployment of various HR Programs such as performance reviews, post-mortem reviews, salary reviews, etc.
Follow up on temporary contracts to ensure renewal, if necessary. Follow up with the Immigration Lawyer to ensure the renewal of work permit files;
Propose recommendations to improve our HR policies, procedures and systems. Assist in the documentation of procedures and work methods as required;
Maintain positive relationships with teams and respond quickly to routine questions from management and employees on policies, processes, etc, or requests for confirmations of employment, reference letters, etc.;
Produce and update various reports for Department Managers. Analyse reports and present conclusions and recommendations;
Assist the Department Managers by conducting meetings with employees, such as introduction sessions with new employees, new employee follow-up meetings, exit interviews, etc.;
Participate in various special projects in HR, such as the deployment of new policies, processes, programs, etc.
Write, update, translate, scan and file various documents and reports. Prepare standard templates as needed;
Act as an ambassador for the HR Department;
Participate in specific projects with the HR team.
Qualifications
Minimum of 1 year of experience in a similar position;
Degree in Human Resources, Industrial Relations or other related degree;
Familiar with Quebec Labour Laws;
Strong knowledge of MS Suite;
Strong spoken & written communication skills in English and French;
Discretion and confidentiality;
Strong organization skills, judgement, resourcefulness, planning, attention to detail and initiative.
Additional Information
Full-time, Permanent Contract;
5 paid sick days;
2 additional statutory holidays in the winter holidays;
Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
RRSP with employer contribution;
Discounts with Bixi, Nautilus Plus and many more local businesses.
Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects.
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