Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.
Position Description
Reporting to the Program Manager, the Education Administrative Coordinator, you will act as the key point person for all day-to-day administrative activities for the program. The Education Administrative Coordinator sets the pace of the program by tracking tasks for the team and performing essential planning and administrative functions to support the delivery of the ECHO Ontario: Epilepsy program.
Project Description
ECHO Ontario: Epilepsy is a technology-enabled, collaborative Continuing Professional Devlepment (CPD) accredited learning program that partners community health care providers and epilepsy specialists to enhance care for children, adolescents and adults living with epilepsy.
Recognizing limited access to neurology and other specialties, our epilepsy interdisciplinary team connects with providers in communities across Ontario via one-to-many videoconferencing for 60-minute “ECHO sessions”. Sessions can be accessed from a smart device or laptop from anywhere with an internet connection. The session opens with a quick 10-15 minute didactic talk delivering relevant clinical pearls on a topic of interest. It then closes with an interactive case that providers work through with te interdisciplinary expert team leading the session. Through sharing evidence-informed knowledge an actionable care plan for patients are developed.
The ECHO Ontario: Epilepsy teams are based at various hospitals across the province. They are:
Hamilton: Hamilton Health Sciences and McMaster Children’s Hospital
Kingston: Kingston General Hospital
London: London Health Sciences Centre and the Children’s Hospital
Ottawa: The Ottawa Hospital and the Children’s Hospital of Eastern Ontario
Thunder Bay: Thunder Bay Regional Health Sciences Centre
Toronto: Hospital for Sick Children and University Health Network (TWH site)
Here’s What You’ll Get to Do
Coordinate the work of the members of the program team, including organizing and scheduling meetings (in person or virtual), generating agendas and recording minutes
Schedule and assist with other aspects of planning virtual education sessions, in-person educational events, other ad hoc meetings
All other administrative tasks related to preparing and smooth operation of all weekly ECHO sessions
Record and track registration of program participant and faculty attendance
Process program expenses and complete necessary accounts payable forms, track payment completion
Provide administrative support with coordinating the receipt of education materials and reviewing, formatting materials, such as powerpoint slide decks
Attend live educational sessions regularly and contribute to the delivery of the session
Track CPD hours accumulated by participants and distrubute CPD certificates, as needed
Administer surveys as needed to support the program
Correspond with internal and external stakeholders, as required
Here’s What You’ll Need
Self-motivation, detail-oriented, an inclination towards continuous improvement
An analytical mindset with problem-solving skills
Have a strong understanding of databases and database maintenance
Exceptional interpersonal and communication skills, both verbal and written
Demonstrated excellence in organizing and prioritizing workflow
Completion of an undergraduate degree
Minimum 3 years related experience within a teaching hospital or university setting or comparable educational environment
Superior keyboarding skills and solid working knowledge and confidence with Microsoft Office Suite, particularly strong Excel skills
Employment Type: Permanent full-time
Our Commitment to Diversity
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.
When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.
Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.
FOR EXTERNAL APPLICANTS ONLY: As a health care institution, our highest priority is the safety of patients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our patients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than fourteen (14) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer. If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.
How to Apply
Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.
If you are still experiencing technical difficulties please email [email protected] to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.
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