Sinai Health Looking for Human Resources Advisor – Workforce Planning at Toronto, ON Full Time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800, ext. 7050, or email [email protected]

At Sinai Health, we care, create possibilities and offer hope. We are looking for a Human Resources Advisor to join the Workforce Planning Team in the Human Resources department. This is a temporary fulltime twelve month fulltime role for our Mount Sinai Hospital site.

As an integral member of Workforce Planning Team (WFP), the Human Resources Advisor, Workforce Planning works closely with hiring managers and the Human Resources inter-professional team to coordinate the recruitment and selection for positions in their assigned portfolio. The Human Resources Advisor, Workforce Planning will help to ensure that Sinai Health complies with legislation, collective agreements, and applicable Sinai Health policies and procedures; in particular the Recruitment and Fair Employment Opportunity policies. The Human Resources Advisor, Workforce Planning will also provide first-line advice, direction and counseling to hiring managers, employees and external applicants about relevant policies and procedures, escalating issues to the Human Resources leadership team as appropriate.

Responsibilities include, but are not limited to:

• Coordinate recruitment and selection for assigned portfolio
• Review assigned recruitment requests (e.g. vacancy detail verification, salary confirmation, etc.)
• Draft and revise job postings in the Applicant Tracking System
• Post positions (internally / externally as appropriate)
• Develop screening questionnaires in the Applicant Tracking System and screen resumes
• Create and maintain complete and accurate recruitment files to coordinate candidate testing
• Conduct attendance and discipline checks for internal applicants
• Conduct credential and regulated health professions registration checks for external applicants
• Generate and forward seniority lists and/or forward resumes that meet the posted requirements to hiring managers for review
• Book and attend interviews as required
• Support the development of assessment tools
• Secure and check references prepare and issue offer letters
• Draft and issue rejection letters
• Complete applicable new hire, transfer and onboarding documentation for employee files
• Advise employees and applicants re: the application process; refer job applicants to the Career website; provide applicable recruitment forms to internal candidates upon request
• Trouble-shoot Applicant Tracking System issues; escalate to WFP leadership as appropriate
• Conduct research to support issue resolution (e.g. HRIS data audits, file reviews, etc.) and create reports and summaries
• Identify process improvement opportunities within own recruitment portfolio
• Provide back-up to the other members of the WFP team as required
• Performs other duties related to the position as assigned

• Successful completion of a diploma and/or degree in a related field from an accredited educational institution
• A minimum of two (2) years of recent and relevant recruitment and selection experience required
• Applicants with proven equivalent recent and related training and experience may be considered
• Experience in a large, complex unionized environment preferred; healthcare experience a definite asset
• Customer service oriented with the proven ability to foster positive relationships, be solutions oriented, have keen attention to detail, and be effective at managing a high volume recruitment portfolio
• Demonstrated ability to provide interpretation and explanation of Human Resources policies, collective agreements and relevant legislation
• Proficient and creative using Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• Experience with Human Resources Information Systems and Applicant Tracking Systems
• Self-starter with the ability to work under pressure and maintain a positive and professional demeanor while meeting all deadlines, conflicting demands, and multiple priorities
• Excellent written and verbal communication skills with the proven ability to clearly define and articulate requirements, priorities, impacts, and solutions
• Must be discreet and demonstrate sound judgment, analytical ability, diplomacy and tact to deal effectively with internal and external stakeholders
• Ability to accurately and efficiently compose a variety of recruitment and selection correspondence
• Demonstrated satisfactory work performance and attendance history