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Job Description
WSP is one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
Why WSP?
- We value and are committed to upholding a culture of Inclusion and Belonging
- Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities – we’re growing and pushing ourselves every day to be greater than yesterday – we’re open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
This Opportunity
WSP is currently initiating a search for a Full-Time HSE Administrative Assistant. This position will be based out of Port Hope, ON.
The HSE Administrative Assistant will assist with the day-to-day operations of the office by doing tasks such as preparing documents for meetings, timely HSE client submittals, hours and time tracking, assistance with basic office duties-printing, organizing, shredding, HSE team involvement across all projects at PHAI.
A day in the life:
- Support mobilization/demobilization and concurrent activities to ensure successful project management
- Assist human resources in the onboarding of new employees and offboarding of employees.
- Serve as a key point of contact for HSE staff related to general administrative queries in a professional, courteous and helpful manner.
- Answer telephones, respond to telephone requests when applicable and direct calls to appropriate company personnel.
- Greet and welcome clients/guests including assisting with sign in/sign out, visitor badge issuance, assigning Wi-Fi passwords, guide guests based on their needs to the appropriate conference room or resource at various project locations.
- Schedule and reserve conference rooms and guest offices; coordinate logistics the day before to ensure meeting requests are fulfilled including meeting setup and food and beverage orders confirmed when applicable.
- Order all food and beverages for meetings and special events and ensure compliance to budget.
- Maintain, order and safeguard office, meeting and breakroom supplies.
- Serve as POC in ensuring the staff is aware of facility notices and any company information via email notifications.
- Work in collaboration with Operations and HR as needed
- Work in collaboration with training on any Day 1 needs and preparations.
- Serve as Safety Drill Monitor and POC for emergency services and client.
- Identify and maintain project office facilities reporting and correcting facility or equipment issues, contacting Facility Maintenance and Repair Contact List referenced in Administrative Standard.
- Operating Procedures.
- Assist with monthly meetings and report preparation.
- Assist with monthly meetings and report preparation and client communications for HSE Team.
- Other duties as assigned.
What You’ll Bring To WSP …
- High School Diploma or general education degree (GED).
- Minimum 2 year administration experience required.
- Excellent verbal communication skills.
- Excellent attendance and punctuality.
- Excellent time management skills and ability to prioritize work.
- Be energetic, self-motivated, and quick-thinking.
- Ability to work in a team environment or independently while being flexible and open to learning new experiences in a fast‐paced changing environment.
- Ability to read and comprehend normal instructions, correspondence, and memos.
- Ability to effectively present information in one‐on‐one situations to customers, clients, and other employees of the organization.
- Ability to apply common sense understanding to carry out detailed written or oral instructions.
- Ability to work eight (8) hour shift between 8:00 a.m. to 5:00 p.m. Monday to Friday.
- Must be able to pass background and drug screenings.
- Ability to achieve and maintain departmental performance standards.
- High level of online platform experience including full Word Suite and Adobe programs.
PHYSICAL DEMANDS
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, provincial, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to adhere to attendance requirements.
- Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds.
- Must be able to lift, carry, walk, and stand.
- Vision for reading, recording, and interpreting information.
- Frequent speech communication, hearing and listening to maintain communication.
- Daily use of computer and keyboard, standard office equipment and telephone.
- Ability to access, input, and retrieve information from the computer.
- Frequent hand/eye coordination to operate computer keyboard and office equipment.
- Noise level in the work environment is quiet to moderate.
About Us
WSP is one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At WSP:
- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
WSP Canada Inc.
