York Region Looking for Project Support Coordinator, Waste Management at Newmarket, ON Full Time

POSITION PURPOSE

This position is responsible for the development, coordination, oversight, and maintenance of data and reports in support of the Region’s waste audit programs. Also responsible for compiling, collection, documenting, analyzing, and reporting on qualitative and quantitative research from multiple systems. Provides support with budget tracking, procurement activities, and coordinating projects.

MAJOR RESPONSIBILITIES

• Organizes and oversees waste audits at Region owned and other waste management facilities.
• Maintains databases and dashboards including data verification, data upload, data sharing, and data presentation.
• Collaborates with the external and internal stakeholders to resolve conflicts, support data analyses requests, and reports on findings to inform waste policy decision making and/or master plan implementation.
• Prepares, develops, and maintains accurate reports through analyses and summarizing of data and information from multiple systems.
• Compiles data for management in preparation of KPI’s, budget and forecasting activity; analyzes results to identify trends and variances.
• Reviews and reports on data, investigates issues and provides further information to management, as requested.
• Prepares contract documents and purchase orders for authorization, ensures all documents are properly executed prior to commencement of work.
• Assists in the development of public and invitational tender packages for distribution to proponents by reviewing, editing, and organizing documentation.
• Verifies invoices against contract provisions to ensure that amounts and other terms and conditions are being respected.
• Develops and maintains relevant research products, metrics and statistics to monitor and evaluate relevant program performance.
• Analyzes data and prepares statistical information and/or reports; monitors and reviews quantitative and qualitative information to identify trends.
• Prepares and analyzes regular and ad hoc reports for review by management and department stakeholders.
• Responds to routine inquiries or requests for information from external stakeholders.
• Prepares memos, drafts, letters, guidelines, and other correspondence.
• Performs other duties as assigned in accordance with Branch and Departmental objectives.

QUALIFICATIONS

• Successful completion of a Community College Diploma in Finance, Business Administration, Accounting, or related field, or approved equivalent combination of education and experience.
• Minimum three (3) years business support experience in a project management/capital projects office environment, including data analysis, tracking, and reporting and related business support, coordination, and implementation activities.
• Knowledge of financial systems, data tracking, report generation and project management software.
• Demonstrated skills in data management, and analysis.
• Excellent interpersonal skills and ability to connect with a range of internal and external stakeholders while focusing on fostering collaborative work relationships.
• Demonstrated knowledge of relevant Standards, Acts and Regulations.
• Valid Ontario Class “G” driver’s license free of serious offences under the Highway Traffic Act.