Ministry of Natural Resources and Forestry Looking for Regional Office Administrative Assistant at South Porcupine, ON Full Time

Are you an administrative support professional? The Ministry of Natural Resources and Forestry is looking for talented individuals like yourself to provide administrative and business support services to internal and external clients of Regional Services and Regional Resources Section.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• provide administrative support services by preparing, organizing and coordinating meetings, workshops and travel arrangements for staff
• coordinate the preparation and distribution of agendas/background materials
• attend meetings to take minutes; maintain calendar of appointments for the Manager
• prepare reports, correspondence, memoranda, graphics, charts, financial/ statistical reports and spreadsheets
• process incoming and outgoing mail
• maintain computerized bring forward and record keeping systems and files
• provide customer service to external and internal clients on ministry policies, procedures and other information
• provide financial administration support through processing financial transactions
• ordering supplies and maintaining office equipment

How do I qualify?

Administrative Knowledge and Skills:

• You have proven work experience to carry out general office administration and human resource policies and procedures.
• You have financial administration experience to provide a range of financial support (e.g. prepare financial reports, enter infrastructure and capital costs, verify/process expenditure and travel expense claims, requisitioning,

receipting goods and services).

• You are able to understand and interpret relevant legislation such as Freedom of Information and Protection of Privacy Act (FIPPA), Occupational Health and Safety Act, collective agreements, financial and human resource policies and procedures.
• You have a high degree of accuracy and math skills to input data, review invoices and claims and reconcile discrepancies.

Reasoning, Time Management and Organizational Skills:

• You have reasoning and time management skills to determine office priorities based on various dependencies, conflicting demands and timelines.
• You have organizational skill to handle a variety of work demands, multi-task and coordinate fluctuating workloads, as well as maintain an organized work environment and filing systems.

Analytical and Problem-Solving Skills:

• You have proven analytical and problem solving skills to make decisions and determine appropriate action, reconcile reports, resolve discrepancies, make judgements and investigate alternatives.

Communication and Interpersonal Skills:

• You have proven communication skills to proofread and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format.
• You possess tact, diplomacy and interpersonal skills to ensure good internal and external relations.

Computer, Office Equipment and Typing Proficiency:

• You are proficient with using a computer and spreadsheet, database, presentation, email and internet applications proficiently to input data, produce various documents, maintain records, reconcile reports.
• You have experience with general office equipment such as photocopiers, faxes and telephones.
• You are proficient in typing and word processing.

Additional Information:

Note:

• T-NR-197248/23